Table of Contents
Incident Reporting Policy
Objective: To identify and record all WHS incidents and near misses, whether or not these cause injury or damage, to minimise the potential for harm and to prevent recurrence.
Scope: This policy applies to everyone engaged to undertake tasks at A2Z Services workplaces/locations including independent contractors, work experience students, trainees, apprentices, and volunteers.
An incident can include injury, illness, fatality, near miss or dangerous occurrence.
Policy: A2Z Services is committed to reducing the frequency, impact and severity of incidents in the workplace, and to comply with legislative requirements regarding the notification and management of incidents.
All workers, visitors and any other affected person/s that are involved with or impacted by an incident at a A2Z Services workplace will be included in consultation and communication in relation to the incident
A2Z Services will also notify, manage and investigate any notifiable incidents in the workplace as determined by current WHS Legislation.
A2Z Services will ensure the provision of coordinated incident reporting by implementing documented procedures for:
- Emergency response and harm minimisation action;
- Notification to relevant authorities of severe incidents/dangerous occurrence;Incident reporting;
- Responsible persons;Incident investigation;
- Consultation with related people (confidential where applicable);Identification of causes;
- Corrective and preventative actions;
- Review of effectiveness of corrective/preventative actions;
- Regular review of all incidents to identify any trends;
- Report and action identified trends;
- Meet legislative requirements for record keeping.
Provide comprehensive Incident and near miss Report Forms (OF0023) and Incident Investigation Forms (OF0027). forms
Incident Reporting Procedure
Responsibilities:
At A2Z Services the PCBU is responsible for ensuring that:
- There is an active procedure in place for the immediate response to and management of incidents;
- There is an Incident Reporting Procedure in place for the notification and management of incidents;
- All workers are trained and familiar with the Incident Reporting Procedure and have easy access to the Incident and near miss Report Forms (OF0023) and procedure;
- State authority is notified immediately after becoming aware that a notifiable incident has occurred;
- So far as is reasonably practicable, that the workplace where any notifiable incident has happened is not disturbed until an inspector arrives at the workplace or any earlier time that an inspector directs;
- Conduct a review of the Incident Reporting procedure as required.
The WHS Manager is responsible for:
- Maintaining and reviewing the Incident Reporting Procedure as required;
- Train all workers in the Incident reporting procedure Assisting managers, supervisors and workers to follow the procedure when needed;
- Informing and consulting with the PCBU/CEO regarding incidents, in particular, notifiable incidents;
- Notification of notifiable incidents to the relevant regulator, within the prescribed timeframes;
- Ensure, so far as is reasonably practicable, that the workplace where the incident occurred is not disturbed until an inspector arrives at the workplace or any earlier time that an inspector directs;
- Maintaining records required by legislation relating to incidents.
Managers/Supervisors are responsible for:
- Informing workers and others (when applicable) about the requirement to report incidents promptly;
- Ensuring that the Incident and near miss Report Forms (OF0023) are readily accessible for workers;
- Complying with the Incident Reporting Procedure for incidents reported to them.
All workers are responsible for the initial reporting of incidents.
Procedure:
- Follow the Emergency Response Procedure (see Emergency Response Plan) to care for workers, clear the incident area of people and secure to prevent further incident;
- Report all incidents as soon as possible to their immediate supervisor;
- When a reportable incident has occurred, immediate supervisor determines whether to preserve the workplace for investigation by the relevant regulator;
- Person involved in the incident completes an Incident and near miss Report Forms (OF0023);
- If the person involved in the incident is not able to complete the form, their immediate supervisor will compete it, in consultation with the involved person;
- A copy of the Incident and near miss Report Forms (OF0023) is provided to the person involved and to Person Responsible;
- Person Responsible records the incident on the Incident/Near Miss/Hazard Report Register (OF0023);
- A copy of the Incident and near miss Report Forms (OF0023) is provided to any Principal Contractor, as required;
- Person Responsible reports all notifiable incidents to the relevant authority, within the timeframe required by legislation;
- Person Responsible keeps records of incidents and injuries by statutory requirements;
- Follow the incident investigation procedure, if as required.
Utilising consultative arrangements in place, and particular forms and tools, A2Z Services will report on all identified WHS issues, hazards, risks and legislated reportable incidents.
Legislative
- Injury reporting
- Notifiable incidents
- Worker’s compensation and return to work
- Health monitoring and health surveillance
- Reviews of risk controls
- Consultative arrangements
- Hazard Identification
- Risk assessments
- Other legislated matters as relevant (such as plant registration etc.)
Non-legislative
- WHSMS performance
- Results of audits
- Incident reports and investigation
- LTI rates and times
- Return to Work statistics
- Preventative actions
- Corrective actions
Forms and Registers
| Document Number | Document Name |
| OF0023 | Incident and Near Miss Report Form |
| OM00027 | Incident Investigation Policy |
| OF0077 | Hazard report Form |
| OF0027 | Incident Investigation and Actions Form |
| OF0029 | Discomfort Survey |
Amendment Record
Issue#: 1 Issue Date: 13/7/2022
| Rev# | Date | Section# | Para.# | Description of Change | Prepared By | Approved By |
| 1 | ||||||
| 2 | ||||||
| 3 |
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Disclaimer: This documentcontains material to assist in meeting environmental management, Work Health and Safety and Quality obligations under the International Standard ISO AS/NZS ISO 9001:2016,14001:2016 and other legislative bodies. This document contains material sourced from Safe Work Australia. Any such material remains subject to copyright © Commonwealth of Australia. https://www.safeworkaustralia.gov.au/copyright. Although every effort has been made to ensure the accuracy of this information at the time of publication, it is provided as guidance only and does not provide legal advice on meeting your obligations. This document and its contents are © A2Z services 2018 and or the originating source authors and no permission is given for its duplication or copying, in part or in its entirety, for use outside its original purposes as stated within the company.