OM00029 – Contractor Management Policy

1.    Contractor Management Policy

Objective: To incorporate WHS requirements into every stage of contractor selection, approval, work processes and completion.

Scope: This policy applies to all contractors, sub-contractors and workers of contractors, engaged to perform work on A2Z Services premises or other nominated locations.

Policy: All contractors, sub-contractors and workers of contractors, engaged to perform work on A2Z Services premises or other nominated locations, are required to comply with relevant Legislation and A2Z Services’ health and safety policies, procedures and plans while maintaining current public liability and worker’s compensation insurance

A2Z Services will ensure that all subcontractors and workers of subcontractors are provided with sufficient information and instruction to ensure their health and safety. The parties will have access to workplace rules, workplace-specific inductions, consultative arrangements, relevant risk assessments, and other safety procedures, first aid facilities, amenities and emergency procedures.

Contracts and methods to conduct work from the planning stages to completion, and all steps in between will be designed to incorporate best practice principles of risk management.

Contractors are required to comply with applicable environmental legislation and minimise the potential impacts on the environment of their activities.

2.    Contractor Management Procedure

Responsibilities:

A2Z Services Contract Managers:

• Review WHS considerations for job;
• Review contract to meet WHS requirements;
• Provide contractors with access to all relevant documentation and systems to enable them to operate safely.

A2Z Services Workplace Management:

• Induction for contractors;
• Permits to work, licences, competencies;
• Hazard identification, risk assessments and risk controls;
• Supervision;
• Complete a Contractor Evaluation Form and ensure contractor requirements have been met;
• Periodically conduct spot inspections.

Contractor/Sub Contractor/Workers of Contractor:

• Provide evidence of WHSMS in place, before commencement of work;
  • Provide evidence of licenses, training and competency to perform work;
  • Development and implementation of SWMS for any high-risk construction work. Identify hazards, perform risk assessments and risk controls and environmental protection procedures;
  • Compliance with above;
  • Compliance with current WHS Legislation, workplace rules and participate internal or external inspections and investigations where required;
  • Participate in workplace safety meetings and workplace consultative arrangements.

Procedure:

Before the allocation of contracts, prospective contractors must supply:

• Copies of relevant permits including Permit to Work, licences, certificates;
• Public liability insurance information and other insurances as applicable;
• SWMS or documented safety instructions for intended tasks;
• Evidence of an adequate WHSMS in place and job ready.

On award of contract:

• Copies of workplace-specific SWMSs, risk assessments and other documented safety information
• SWMS must meet the criteria outlined in the SWMS Checklist;
• Relevant training records for any person working at the workplace;
• Evidence of the method of supervision for all workers;
• Existing health and safety consultative arrangements (including any existing work groups, elected HSR’s and Deputy HSR’s);
• Contact numbers for management representatives.

During work all contractors, subcontractors and their workers must:

• Follow workplace safety rules;Follow traffic management plans for workplace;
• Follow workplace-specific safe work procedures;
• Ensure all activities performed are in line with current WHS Legislation;
• Conduct their work in a manner that does not put others at risk from their action or inactions;
• Participate in consultative arrangements and inform others of potential WHS hazards that may arise from their activities;
• Cooperate with spot checks and internal or external inspections and investigations;
• Report any near-miss, injury or illness that occurs;
• Not bring any items onto workplace that is not maintained adequately or is unsafe in any way;
• Complete all documentation as and when required;
• Treat all shared amenities with respect;
• Behave appropriately at all times when on the work workplace, being aware that A2Z Services has a ZERO tolerance policy for workplace bullying, harassment and discrimination.

Document all non-conformances issued and actioned. All non-conformances will be reported and recorded in the Non-conformance Report. Submit corrective actions to the Workplace Manager before the end of the shift. The workers and management, towards which the action applies, must sign and acknowledge the corrective action direction. In circumstances where there is a high or extreme risk associated with the non-conformance, follow these steps in the case of receiving a non-conformance directive:

Forms and Registers

Document Number	Document Name
OF0024	Contractor Evaluation Form
OF0025	Contractor Permit to work
OF0007	Non-Conformance Form
OF0026	SWMS Checklist

Amendment Record

Issue#: 1 Issue Date: 13/7/2022

Rev#	Date	Section#	Para.#	Description of Change	Prepared By	Approved By
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2
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Disclaimer: This documentcontains material to assist in meeting environmental management, Work Health and Safety and Quality obligations under the International Standard ISO AS/NZS ISO 9001:2016,14001:2016 and other legislative bodies. This document contains material sourced from Safe Work Australia. Any such material remains subject to copyright © Commonwealth of Australia. https://www.safeworkaustralia.gov.au/copyright. Although every effort has been made to ensure the accuracy of this information at the time of publication, it is provided as guidance only and does not provide legal advice on meeting your obligations. This document and its contents are © A2Z services 2018 and or the originating source authors and no permission is given for its duplication or copying, in part or in its entirety, for use outside its original purposes as stated within the company.